Sarah Fisher, FS, IBC Chair
Tim Blake, Branch Coordinator
Billie Farrell, FWS
Dave Burley, BLM
Janell Ray, NASF
Jim Fletcher, Geographic Area Coordination Centers
Randy Hart, Operations
Kris King, Executive Secretary
IBC Chair Recommendations
As a follow-up to the February meeting in Arizona, IBC members
were to bring name recommendations forward for consideration
as the group’s new chair. The Forest Service brought one
name forward, Sheri Elliott (Regional Business Coordinator in
California). Tim asked others to consider additional candidates
as it’s better to have a large pool of candidates for
NWCG to consider. Additionally, Tim informed the group that
he’d asked NWCG to provide candidate names.
If anyone wants to submit a name for IBC Chair consideration,
they must submit a bio (less than 1 page) on the candidate to
Sarah by March 31, 2011. Sarah will consolidate the bios and
provide them to Tim for presentation at the April NWCG meeting.
IBC Operations Member Recommendations
One recommendation, Jeff Arnberger (BLM) brought forward for
consideration as the groups new Operations member. The group
still has time to consider additional recommendations. If IBC
members have a name to be considered, they need to bring a bio
(less than 1 page) to the May meeting. Randy is retiring in
December 2011 and the candidate selected will begin attending
the IBC meetings in October 2011.
IBC Executive Secretary
Kris King will be extended for an additional 2 years. If anyone
has concerns about this extension, they must bring them forward
to Sarah by March 30, 2011.
State Billing Procedures
The deadline for submitting agency processes for State billings
was February 28, 2011. Currently FWS and FS have responded.
It is a priority for agency leads to provide their billing process
to Sarah ASAP. Once received, Sarah will pull the processes
into a draft guidance document. Tim will provide the draft document
to NWCG during their April meeting.
Billie emailed IBC members information on hotel rooms, meeting
location and transportation in Portland, OR. Billie will reserve
a projector for the meeting and set up having a local FWS refuge
attend the meeting for a short power point presentation.
During the March NWCG meeting there is an agenda topic –
Federal Travel for NWCG Committees. Howard Hedrick (BLM) will
be presenting information to NWCG regarding BLM travel ceilings.
Tim will update the IBC regarding the outcome of this discussion
as it may affect the groups travel.
I-Suite Privacy Act Info (PII Update)
No update, Christine not on the call.
Complexes, Merges, Splits
The matrix was sent out for a final review before forwarding
to NWCG. During the last review, the Fire Reporting Committee
(FRC) requested to have business rules added to the matrix.
Dave will send Tim the finalized matrix, and Tim will then coordinate
a meeting with Dave, Paul Schlobohm and Rochelle Pederson to
discuss the changes FRC has in mind before moving forward to
Incident Contract Project Inspector (ICPI) Update
Dave will complete the paperwork (OWDC form) proposing the Incident
Contract Project Inspector (ICPI) position be adopted as a 310-1
Buying Team Task Books Update
Ron is working on the paperwork (OWDC form) proposing a Buying
Team Position be adopted as a 310-1 position.
Large Fire Cost Review Update
Tim will meet with Brian McManus and Lyle Carlile to clarify
what the Executive Board would like the IBC to accomplish regarding
Large Fire Cost Reviews. Then Tim will draft up a paper documenting
what they are requesting and present it to NWCG. Upon NWCG approval,
further instruction will be reported to IBC.
Virtual Fire Assignments
The team of Billie, Dave, Jim and Randy discussed the issue
of providing guidance for employees on virtual fire assignments.
From their discussion, draft guidance was written. The draft
guidance is being reviewed by the team members and then will
be sent to IBC. Team member comments are due to Billie by March
15th. She will consolidate the comments and send the guidance
to the IBC for review/comment. IBC comments due to Billie by
April 1st. Billie will consolidate comments into a draft document
and send to Tim by April 13th for presentation to NWCG.
AD Pay Plan PD’s Classification Review Project
Kris almost done with the documentation of classified PD’s.
A final report will be sent to Sarah by the end of the week.
- June 14th is the deadline to ask for NWCG funding. Will
discuss the findings at the May meeting and determine if funding
needs to be requested for classifying pd’s.
IBA Course Evaluations
Dave will forward IBC an email with course evaluations that
he received from Carol Salo. The biggest concerns from Carol:
- Not having control over who attends. Some attendees do
not have baseline knowledge
- Lack of emphasis on leadership in the course. Suggest having
a 2nd module on leadership
- Tim encouraged weaving leadership into the course context
instead of having it as a 2nd module.
The IBC will discuss the comments and concerns further at our
FY 2011 AD Pay Plan Update
OWFC is still working through the process with DOI HR for approval.
New DOI HR Director has been briefed.
Forest Service HR is reviewing the 2011 AD Pay Plan. It is
intended to be sent to the WO by the end of the week for signature
- Received an email from Linda Snow on records retention
kits. When you access the internet link provided there
is no records retention information. Not sure what Linda
is looking for.
- Nancy was the Incident Records Liaison so Sarah
will have her take the lead on tracking down exactly
what Linda needs from IBC.
- Might be in and out of the office for the next couple
weeks, filling in on fires in NM.
- Getting ready to email information out to the field
regarding the changes to FEMA billing procedures. Will
include agency leads on any emails sent.
- While working on the virtual fire assignment guidance,
found an old document from the Support Codes Working Team.
The document is undated, has no names or source info and
is a draft. Requested the group re-look at this document
and issue guidance if needed. Per Sarah, the FS has no
issues with support codes and has guidance in place. The
DOI agencies need to discuss the support code issue with
their budget folks. Billie will send the document to IBC
to discuss further at the May meeting.
- Jim will complete a list of what if’s to
include in the May discussion.
- Took S-360 course last week. The course was good and
Ron Schilz had a lot of information. The course needs
to be updated.
- Clarification from the group/questions for the group:
- Is S-260 available on-line
- It is not officially on line, but will go live
- Update on the Test Form Re-Design tasking
- The charter is signed and Lisa Street has taken
the lead on the tasking. She will be contacting
the participants to set up meetings.
- AD Travel Process Update
- Dave spoke with Rod Blooms, once the AD Pay
Plan for 2011 is signed and issued they will discuss
the AD travel process again.
- AD Instructor not really an emergency, but pay
plan states can be used if all other avenues exhausted.
Looking for clarification of this guidance.
- Per Sarah although it’s a fine line,
the trainings are to prepare for emergencies and
the language has been approved by HR. Therefore
it is ok to pay instructors from the pay plan
as long as all other sources are exhausted.
- Instead of re-scheduling meetings and/or having
members not attend, can our group establish backups
that would have the full authority to represent their
- Per Tim other committees have written guidance
on this subject. He will forward it to Billie
for review and discussion at our April meeting.
- Teresa from BIA requested a copy of the 2011 AD Pay
Plan because she is getting calls from the field and her
BIA contacts are out this week. A copy of the draft was
provided along with instruction that it was not for public
distribution. Addition instruction provided to continue
using the 2010 Pay Plan for guidance/instruction as the
2011 has not been finalized.
- The next IIBMH re-write meeting is April 12-14 in Boise,
- The vice-McManus position should be flown soon.
- Each agency is in a different phase of implementing
background checks for AD’s. Currently none are completing
the background checks.
- Guidance in the IIBMH for a 2 hour call back needs
to be clarified better. Suggest discussion at the next
IIBMH re-write meeting.
- March 16th NWCG meeting there will be a discussion
on All Hazard and relationships NWCG has with FEMA. Each
director has their own philosophy regarding All Hazard.
This discussion will clarify All Hazard so NWCG can provide
better leadership and guidance.
- 310-1 changes are coming on June 1. There are no incident
business implications, but the currency section will change
to list out positions needed to keep you current.
- A memo will be sent from NWCG with further information.
- Sending a curriculum management plan to the committee
chairs. The plan will explain the budget process when
requesting money from NWCG.
- The FEMA MOU is finalized and was sent to FEMA for
- Solicitations are being sent out for field review soon.
Will forward the solicitations to the group. Dealing with
a lot of solicitation language after bids are received.
Encourage everyone to look over the solicitations.
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