MAC Admin Support, THSP

Duties

• Independently performs tasks under the direction of the MAC Coordinator.
• Working knowledge of word processing/spreadsheets/database systems utilized by MAC Support staff.
• Arranges for work area the MAC support team can use.  Ensures telephone and computer access, work stations, meeting space, and access to FAX, copier, and office supplies.
• Reserves conference call times for needed briefings, and provides schedule and access information to all participants.
• Coordinates with all MAC rep/MAC Support staff to plan and staff workload.  Communicates with MAC Coordinator the need for additional staffing.  Supervises additional staff.
• Assists in the orientation of new MAC reps/Support Staff as needed.  Provides briefing and orientation to incoming/replacement Admin staff.
• Documents daily MAC activities and decisions.  Coordinates with GACC staff to assemble supporting documentation as necessary.
• Prepares filing system to organize and retain all records related to MAC Support activities.
• Files all MAC Support materials to optimize information retrieval and archiving.
• Provides telephone coverage, note-taking duties, correspondence support, and other clerical duties as requested.
• Provides Incident Time Report to all MAC Support team members and assists as needed.
• Maintains and updates mailing lists used to send decision documents and other information.
• Makes key documents available for posting to the MAC homepage.
• When the MAC support group is disbanded, consolidates all records material for permanent retention.