ATIM Incident Position Description
Aircraft Timekeepers (ATIM) are assigned to Airtanker/Fixed-Wing/Single Engine Airtanker (SEAT) bases at a local Unit or District level, and may be ordered at various locations nationally. ATIMs report to the Airtanker Base Manager (ATBM), Fixed-Wing Base Manager (FWBM) or SEAT Manager (SEMG). The ATIM works in the Air Operations functional area.
Leadership Level 1, Follower (Provide Action)
Prepare and Mobilize
- Ensure individual readiness.
- Gather critical information pertinent to the assignment.
- Travel to and check in at assignment.
- Review Base Operations Plan and obtain briefing from supervisor.
Supervise and Direct Work Assignments
- Establish and communicate objectives, priorities, work assignments, and performance expectations.
- Identify, analyze, and use relevant situational information to make more informed decisions and take appropriate actions.
- Adjust actions based on changing information and evolving situation awareness. Develop and implement contingency plans. Communicate changing conditions to assigned resources and supervisor.
- Ensure Daily operational objectives and performance standards are met.
- Monitor performance and provide immediate and regular feedback to assigned personnel.
Perform Aircraft Timekeeper-Specific Duties
- Utilize common aircraft base electronic applications
- Verify frequencies daily with supervisor, Geographic Area Coordination Center (GACC), and Incident Action Plan (IAP).
- Assist supervisor in preparing operational briefing materials.
- Check assigned equipment prior to daily operations.
- Utilize Automated Flight Following (AFF).
- Answer the telephone and radio; receive and relay orders for aircraft dispatches.
Communicate and Coordinate
- Obtain daily or more frequent briefings from supervisor.
- Obtain briefing from supervisor on the proper procedures for accurately recording incident aircraft use and cost.
- Obtain information for aircraft assigned to the base. Distribute information (flight/load limits, etc.) to base personnel.
- Relay orders for dispatch of tactical aircraft via the telephone and radio. Relay messages and log calls.
- Establish and maintain positive interpersonal and interagency working relationships.
- Maintain communication links with appropriate incident functions.
- Communicate with aircrews using the base radio for on and off times, frequency changes, or other pertinent information.
- Participate in After Action Reviews (AAR).
- Review emergency response plans.
- Notify supervisor immediately of any overdue or missing aircraft
- Record on/off times for tactical aircraft.
- Ensure landing/airport use fees are properly documented.
- Ensure retardant use is properly documented.
- Crew Time Report (CTR), SF-261 (Watch: How to correctly fill out a CTR)
- Record all timekeeping information for each aircraft.
- Transmit base log information to agency flight use reports for aircraft; relay information from base log to aircraft administrative bases.
- Ensure all records are accurate with correct incident name, number and job/management/project codes.
- Maintain and summarize tactical aircraft use and cost information and relay this information daily to the incident air operations staff upon supervisor approval.
- Complete required agency reports and Aircraft Contract Daily Diary information after each operational period for aircraft and submits to the Contracting Officers Representative (COR).
- Complete demobilization procedures with appropriate agency or incident personnel prior to departure and complete closeout/debriefing.