National Wildfire Coordinating Group

Aircraft Timekeeper

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ATIM Incident Position Description

Aircraft Timekeepers (ATIM) are assigned to Airtanker/Fixed-Wing/Single Engine Airtanker (SEAT) bases at a local Unit or District level, and may be ordered at various locations nationally. ATIMs report to the Airtanker Base Manager (ATBM), Fixed-Wing Base Manager (FWBM) or SEAT Manager (SEMG). The ATIM works in the Air Operations functional area.
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Leadership Level 1, Follower (Provide Action)

  • For additional information review Level 1 description, expected behaviors and knowledge, suggested development goals, and self-study opportunities.

Prepare and Mobilize

  • Ensure individual readiness.
  • Gather critical information pertinent to the assignment.
  • Travel to and check in at assignment.
  • Review Base Operations Plan and obtain briefing from supervisor.

Supervise and Direct Work Assignments

  • Establish and communicate objectives, priorities, work assignments, and performance expectations.
  • Identify, analyze, and use relevant situational information to make more informed decisions and take appropriate actions.
  • Adjust actions based on changing information and evolving situation awareness. Develop and implement contingency plans. Communicate changing conditions to assigned resources and supervisor.
  • Ensure Daily operational objectives and performance standards are met.
  • Monitor performance and provide immediate and regular feedback to assigned personnel.

Perform Aircraft Timekeeper-Specific Duties

  • Utilize common aircraft base electronic applications
  • Verify frequencies daily with supervisor, Geographic Area Coordination Center (GACC), and Incident Action Plan (IAP).
  • Assist supervisor in preparing operational briefing materials.
  • Check assigned equipment prior to daily operations.
  • Utilize Automated Flight Following (AFF).
  • Answer the telephone and radio; receive and relay orders for aircraft dispatches.

Communicate and Coordinate

  • Obtain daily or more frequent briefings from supervisor.
  • Obtain briefing from supervisor on the proper procedures for accurately recording incident aircraft use and cost.
  • Obtain information for aircraft assigned to the base. Distribute information (flight/load limits, etc.) to base personnel.
  • Relay orders for dispatch of tactical aircraft via the telephone and radio. Relay messages and log calls.
  • Establish and maintain positive interpersonal and interagency working relationships.
  • Maintain communication links with appropriate incident functions.
  • Communicate with aircrews using the base radio for on and off times, frequency changes, or other pertinent information.
  • Participate in After Action Reviews (AAR).

Manage Risk

  • Review emergency response plans.
  • Notify supervisor immediately of any overdue or missing aircraft


  • Record on/off times for tactical aircraft.
  • Ensure landing/airport use fees are properly documented.
  • Ensure retardant use is properly documented.
  • Crew Time Report (CTR), SF-261 (Watch: How to correctly fill out a CTR)
  • Record all timekeeping information for each aircraft.
  • Transmit base log information to agency flight use reports for aircraft; relay information from base log to aircraft administrative bases.
  • Ensure all records are accurate with correct incident name, number and job/management/project codes.
  • Maintain and summarize tactical aircraft use and cost information and relay this information daily to the incident air operations staff upon supervisor approval.
  • Complete required agency reports and Aircraft Contract Daily Diary information after each operational period for aircraft and submits to the Contracting Officers Representative (COR).


  • Complete demobilization procedures with appropriate agency or incident personnel prior to departure and complete closeout/debriefing.


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