Helicopter Manager, Single Resource

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HMGB Incident Position Description

NOTE: This Incident Position Description (IPD) is under development. Learn more about IPDs and other NWCG improvement efforts on our Systems Improvement Page. Please contribute to this effort by providing feedback via the Comment button on this page.

The position of Helicopter Manager applies to the following:

  • Exclusive-Use contract fire helicopter manager (including Helicopter Managers assigned to agency-owned aircraft).
  • CWN fire helicopter manager.
  • Exclusive-Use contract helicopter flight manager.
  • Resource helicopter manager.

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Helicopter Manager Duties and Responsibilities

  1. Coordinate with scheduling office, pilot, and users on flight planning.
  2. Establish work schedule.
  3. Complete required administrative and operational forms specified in Appendix A and optional forms as required by local aviation management.
  4. Complete required forms as outlined in Appendix B and optional forms as required by the Helibase Manager.
  5. Verify that the aircraft and Pilot are approved for the planned missions.
  6. Verify the helicopter, Pilot, and support personnel meet the terms of the procurement document (contract) or agency policy (fleet).
  7. Ensure required personal protective equipment is available and used correctly.
  8. Ensure a preflight briefing is accomplished prior to the flight.
  9. Ensure that flight following is performed.
  10. Ensure the vendor-provided communications package, i.e., radios, satellite phones, is programmed correctly and performs well, i.e., pre-flight radio check.
  11. Review and sign helicopter load calculations.
  12. Responsible for the accurate completion of helicopter passenger/cargo manifests.
  13. Direct personnel in the conduct of helicopter operations (helispot location and construction, manifesting, loading and unloading of cargo and personnel, marshaling helicopters, rigging of external loads, etc.).
  14. Ensure that, except in an emergency, there is no deviation from established flight plan or type of intended use unless such deviation is relayed and/or approved through identified procedures and that any requirements of such a deviation are met.
  15. Assist the pilot in aerial hazard identification; ensure a high-level reconnaissance is made prior to flight less than 500’AGL.
  16. Perform daily inventory checks and ensure that tool, equipment, and vehicle maintenance and refurbishment are performed; responsible for overall readiness of the helicopter crew.
  17. Lead and participate in safety sessions and critiques; present safety topics to crew; maintain awareness of changes in aviation policy, regulations, and procedures; responsible for crew’s and other users’ welfare and safety in all aspects of job.
  18. Complete Aircraft Fuel Facility Inspection Log at helicopter fueling facilities for which the government is responsible or for those located on government land but operated by the vendor.
  19. Monitor vendor personnel for compliance with flight time, driving time, and duty day limitations as contained in the procurement document or agency policy.
  20. Ensure flight payment documents are accurate and submitted according to direction found in procurement document.
  21. Report any condition, observation, act, maintenance problem, or circumstance with personnel or aircraft that has the potential to cause an aviation-related mishap using the SAFECOM system.
  22. Function as the contracting officer’s representative (COR) or project inspector (PI); monitor and ensure contract compliance by the vendor and vendor personnel.
  23. Maintain Daily Diary of helicopter activities.
  24. Refer conflicts beyond immediate resolution to the COR if functioning as PI, or to the CO if functioning as COR.




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