Helicopter Manager, Single Resource
HMGB Incident Position Description
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The position of Helicopter Manager applies to the following:
- Exclusive-Use contract fire helicopter manager (including Helicopter Managers assigned to agency-owned aircraft).
- CWN fire helicopter manager.
- Exclusive-Use contract helicopter flight manager.
- Resource helicopter manager.
Helicopter Manager Duties and Responsibilities
- Coordinate with scheduling office, pilot, and users on flight planning.
- Establish work schedule.
- Complete required administrative and operational forms specified in Appendix A and optional forms as required by local aviation management.
- Complete required forms as outlined in Appendix B and optional forms as required by the Helibase Manager.
- Verify that the aircraft and Pilot are approved for the planned missions.
- Verify the helicopter, Pilot, and support personnel meet the terms of the procurement document (contract) or agency policy (fleet).
- Ensure required personal protective equipment is available and used correctly.
- Ensure a preflight briefing is accomplished prior to the flight.
- Ensure that flight following is performed.
- Ensure the vendor-provided communications package, i.e., radios, satellite phones, is programmed correctly and performs well, i.e., pre-flight radio check.
- Review and sign helicopter load calculations.
- Responsible for the accurate completion of helicopter passenger/cargo manifests.
- Direct personnel in the conduct of helicopter operations (helispot location and construction, manifesting, loading and unloading of cargo and personnel, marshaling helicopters, rigging of external loads, etc.).
- Ensure that, except in an emergency, there is no deviation from established flight plan or type of intended use unless such deviation is relayed and/or approved through identified procedures and that any requirements of such a deviation are met.
- Assist the pilot in aerial hazard identification; ensure a high-level reconnaissance is made prior to flight less than 500’AGL.
- Perform daily inventory checks and ensure that tool, equipment, and vehicle maintenance and refurbishment are performed; responsible for overall readiness of the helicopter crew.
- Lead and participate in safety sessions and critiques; present safety topics to crew; maintain awareness of changes in aviation policy, regulations, and procedures; responsible for crew’s and other users’ welfare and safety in all aspects of job.
- Complete Aircraft Fuel Facility Inspection Log at helicopter fueling facilities for which the government is responsible or for those located on government land but operated by the vendor.
- Monitor vendor personnel for compliance with flight time, driving time, and duty day limitations as contained in the procurement document or agency policy.
- Ensure flight payment documents are accurate and submitted according to direction found in procurement document.
- Report any condition, observation, act, maintenance problem, or circumstance with personnel or aircraft that has the potential to cause an aviation-related mishap using the SAFECOM system.
- Function as the contracting officer’s representative (COR) or project inspector (PI); monitor and ensure contract compliance by the vendor and vendor personnel.
- Maintain Daily Diary of helicopter activities.
- Refer conflicts beyond immediate resolution to the COR if functioning as PI, or to the CO if functioning as COR.
- Crew Time Report (CTR), SF-261 (Watch: How to correctly fill out a CTR)
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