Human Resource Specialist
HRSP Incident Position Description
NOTE: This Incident Position Description (IPD) is under development. Learn more about IPDs and other NWCG improvement efforts on our Systems Improvement Page. Please contribute to this effort by providing feedback via the Comment button on this page.
The Human Resource Specialist (HRSP) is responsible for monitoring the work environment and related human resource activities to ensure that appropriate practices are followed. Work is normally conducted in a base camp environment but may involve tours of the fireline, spike camps, and rest and recuperation (R&R) facilities. The HRSP reports to the Incident Commander (IC) and works in the Command functional area.
Prepare and Mobilize
- Ensure individual readiness.
- Gather critical information pertinent to the assignment.
- Travel to and check in at assignment.
- Check in with incident supervisor and/or dispatch when arriving at the incident.
- Review Incident Action Plan (IAP) and obtain briefing, objectives, and intent from supervisor.
- Obtain briefing from previous shift/assignment position as necessary.
Build the Team
- Order additional HRSP if needed.
- Assemble and validate readiness of assigned personnel and equipment.
- Establish and communicate chain of command, reporting procedures, risk management processes, and radio frequency management.
- Establish a common operating picture with supervisors and subordinates.
- Participate in operational briefings as directed.
- Brief assigned personnel.
- Identify assigned resources and maintain accountability.
- Establish and maintain positive interpersonal and interagency working relationships.
Lead, Supervise, Direct
- Model leadership values and principles. Provide positive influence. Emphasize teamwork.
- Establish and communicate objectives, priorities, work assignments, and performance expectations.
- Identify, analyze, and use relevant situational information to make informed decisions and take appropriate actions.
- Adjust actions based on changing information and evolving situation awareness. Develop and implement contingency plans. Communicate changing conditions to assigned resources and supervisor.
- Ensure incident objectives and performance standards are met.
- Monitor performance and provide immediate and regular feedback to assigned personnel.
Perform Human Resource Specialist-Specific Duties
- Maintain current working knowledge of human resource practices regarding the scope of potential issues which may arise in a fire camp situation.
- Maintain awareness of union and other potential regulations involving personnel issues.
- Maintain professionalism and diplomacy as primary factors for successful performance.
- Provide contact information to individuals for counseling resources as needed.
- Interact and coordinate with all Command and General Staff (C&G) by informing them of inappropriate practices or activities and assist in resolving inappropriate acts or conditions by facilitating appropriate process.
- Contact home units of individuals involved in inappropriate activities. Provide accurate and timely advice and assistance in response to requests for information or resolution of problems and issues.
- Provide for the safety and welfare of assigned resources.
- Monitor whether a positive working environment, supportive of cultural diversity, is maintained, and enhanced for all personnel.
- Conduct awareness sessions as needed. Use civil rights or human resource videotapes when appropriate.
Communicate and Coordinate
- Communicate effectively using multichannel radios. Prepare and program radios for assignment. Use plain language and Incident Command System (ICS) terminology.
- Follow established processes and chain of command for collecting, producing, and distributing information.
- Ensure clear understanding of expectations and timely communication within and across ICS functional areas and chain of command.
- Establish communications and exchange necessary briefings/information with the following:
- Support resources.
- Adjacent resources.
- Other ICS functional areas.
- Conduct and/or participate in After Action Reviews (AAR).
- Assemble agency information for use in briefings, IAPs, answering requests, and resolving problems.
- Conduct appropriate periodic briefings to keep cooperating agencies informed of problems, concerns, and issues.
- Ensure oral and written human resources messages are consistent with relevant federal/local laws, regulations, and policies.
- Apply the Risk Management Process as stated in the Incident Response Pocket Guide (IRPG), PMS 461:
- Identify Hazards.
- Assess Hazards.
- Develop Controls and Make Risk Decisions.
- Implement Controls.
- Supervise and Evaluate.
- Monitor for signs and symptoms of fatigue, illness, or injury. Mitigate appropriately.
- Identify potential conflicts and resolve within the same operational period, if possible.
- Complete, authorize, ensure timeliness of, and route as required:
- Complete contact information sheet for contacts involving civil rights or requiring fact-finding or conflict/problem resolution.
- Provide appropriate documentation for the Incident Management Team (IMT) as well as home and host units.
- Anticipate demobilization, identify excess resources, coordinate with operations to prepare demobilization schedule, and communicate with supervisor.
- Plan for demobilization. Brief assigned resources on demobilization procedures and responsibilities. Ensure incident and agency demobilization procedures are followed.
- Return equipment and supplies to appropriate unit.
- Complete demobilization checkout process before being released from the incident.
- Upon demobilization, report status to home unit including reassignment or estimated time of arrival (ETA) to home unit.
- During transfer of command:
- Ensure continuity of operations.
- Exchange critical safety information.
- Communicate transfer of authority through established chain of command.
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