Publication and Web Portal Management

NWCG publications and web portals are the primary vehicles by which NWCG standards are transmitted. Publications include standards, guides, job aids, position taskbooks, training curricula, and other documents. Publications are distributed through hardcopy print, web pages, mobile device applications, and other digital media.  Web portals include key information that is updated on a continuous schedule.

The committees and subgroups responsible for developing NWCG standards manage the publication cycle, which includes needs assessment, development, issuance, maintenance, evaluation, and revision.

All NWCG publications are approved by the Executive Board.

Initial Considerations for Development and Revision of NWCG Publications and Web Portals

Prior to publication  and portal development or revision, the committee representatives, the NWCG Coordinator, Publications Manager, and/or Webmaster, along with any other pertinent stakeholders, should meet. Early engagement with these parties will alleviate potential issues and address the following areas:

Development:

  • Establish the purpose and objectives.
  • Ensure consistancy with the committee/subgroup mission.
  • Identify the primary users.
  • Determine the most appropriate format: hardcopy, web-based, mobile, device application, etc.
  • Ensure that the development group adequately represents the primary users.
  • Identify related or associated standards, including data standards, to eliminate duplication or conflict.

Management:

  • Define clear roles, responsibilities, and expectations for each individual involved.

    • Establish a single point of contact on the committee who can consolidate the information while avoiding repetition and inconsistencies.
  • Start early: establish a clear timeline including the desired posting date.
  • Ensure that expectations for the final product are understood.
  • Ensure adequate and equitable distribution of workload and staffing.

    • The NWCG Publications Manager or Webmaster will serve as the primary conduit to NWCG staff.
  • Identify and engage other NWCG committees and subgroups to ensure thorough vetting.
  • Ensure that the approval process is properly understood.
  • Recommended forms and methods for solicitation of comments or edits are available but not required.

Technical Considerations:

  • Identify processes for file management and version control.
  • Identify future date(s) for verification or revision of the information.
  • Ensure electronic document and web page accessibility (section 508 compliance) is incorporated into the process.

    • Begin with a clean copy of the publication. Do not convert a PDF to Word.
    • Consider establishing a separate editor from the committee if necessary, particularly someone with strong technical skills.
  • Ensure compliance with NWCG formatting standards.
  • Ensure advanced coordination with Great Basin Cache (printing, stocking, kits, etc.).
  • For hard copy materials, determine final product specifications (printing, binding, colors, etc.), and identify an individual to review the proof.
  • For web materials, determine a POC for semi-annual reviews.

Approval Process Responsibilities

To ensure the product has achieved the expectations established at the beginning of the development/revision process, the following steps are recommended:

Stewardship committee or subgroup

  • Thoroughly review the product for accuracy, applicability, and completeness.
  • Ensure review by other pertinent individuals or entities.
  • Forward the product through the parent committee to the Publications Manager or Web Manager as appropriate.
  • Ensure required additional materials accompany the publication.
  • Include original (source) files and, if appropriate, PDF files.

NWCG Coordinator

  • Ensure review by other pertinent NWCG committees or subgroups.
  • Ensure review by NWCG staff and Executive Board as appropriate.

NWCG Executive Board

  • At its purview, the Executive Board may choose to review the publication in its entirety or via a summary of changes.

Publications and web portals must reflect the intergovernmental nature of NWCG. Specifically, they are generic (non-agency specific) to all NWCG member agencies. Content represents the member agencies and their varied workforces in a positive light. Purpose and content of the product relates to the mission statement of the steward committee. Publications and web portals are technically accurate, they do not compete with private industry, and they are not available from another agency or private concern.

NWCG publications conform to an NWCG Publication Style Guide

Review NWCG Publication Templates below for more information.

Multiple sources, including NWCG, provide forms used by the wildland fire community.

NWCG Forms

  • NWCG forms will have a form number, date, and title.
  • NWCG forms will have NFES catalog numbers when stocked at the NFES caches.
  • The form number, date and NFES catalog number (when applicable) should appear in the form footer in this format:

    • ICS 123 WF (1/14) NFES 004567

      • The footer should be aligned to the left margin
      • The form number and prefix are followed by a single space
      • Publication month and year are separated by a forward slash and are enclosed in parentheses when applicable
      • The six-digit NFES number appears to the left or beneath the form designation.

GSA Forms

  • Financial information related forms should be sent to GSA for the Optional Form (OF) or Standard Form (SF) designation.
  • “Test Forms” may be used prior to submitting to GSA for posting and stocking. These must be designated as a “test form” with the committee’s full acronym designation as part of the “form number”. A date will need to be determined as the form date, but also a date will need to be determined for the end of the test period.

Federal Publication Standards

All printing by federal agencies is accomplished through the Government Printing Office (GPO); therefore, all NWCG publications distributed by the NIFC- Great Basin Cache are printed through GPO.

GPO printing is mandated by the United States Congress through the Joint Committee on Printing, ("Government Printing and Binding Regulations", Joint Committee on Printing, Congress of the United States, No. 26, February 1990, available from Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402) and further enforced and defined by Department of Agriculture or Department of the Interior regulations and agency-specific regulations.

NWCG publications should follow The United States Government Printing Office Style Manual guidelines. The manual is available online from the GPO at https://www.govinfo.gov/content/pkg/GPO-STYLEMANUAL-2016/pdf/GPO-STYLEMANUAL-2016.pdf.

Compliance with Section 508 of the Rehabilitation Act

Every NWCG product produced electronically must comply with the accessibility requirements of Section 508 of the Rehabilitation Act (29 U.S.C. 794d, as amended by the Workforce Investment Act of 1998 P.L. 105-220, August 7, 1998).

NWCG guidance for Section 508 compliance is available at https://www.nwcg.gov/notices#accessibility.

Additional information and resources related to the Rehabilitation Act is available at https://www.section508.gov.

Copyright Permission

Publications and training materials produced by NWCG are in the public domain. Use of public domain information, including copying, is permitted. Use of NWCG information within another document is permitted if NWCG information is accurately credited to NWCG. The NWCG logo may not be used except on NWCG authorized information. “National Wildfire Coordinating Group,” “NWCG,” and the NWCG logo are trademarks of NWCG.

NWCG guidance for copyright permission is available at https://www.nwcg.gov/notices#copyright.

Below are a set of Microsoft Word templates to assist you in the development of your documents and publications. They follow NWCG and 508 Compliant standards. If you use the Styles panel to set headings and text, your document should be compliant or very close to it. You can refer to the 508 Guide and other helpful tools at https://www.nwcg.gov/notices#accessibility. If you need further assistance please contact us and we would be happy to help.

NWCG Pubs1

Use this template if you are developing an NWCG Publication which will have a PMS or NFES number. This template uses simple/standard headings with more colorful call-out options. NWCG-Pubs1-template.docx

NWCG Pubs2

Use this template if you are developing an Chapter Style NWCG Publication which will have a PMS or NFES number. This template uses Chapter style headings. NWCG-Pubs2-template.docx

NWCG Documents

Use this template if you are developing a basic, informational NWCG document that is not considered a Publication. This template uses simple/standard style headings. NWCG-Simple-Doc-template.docx

Page Last Modified / Reviewed: 
2017-11-01