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Destruction Date Calendar

Notice to Users

We are now offering the Destruct Date Calendar in two versions, including a new simplified version purpose-built for incident management records. We are also continuing to provide an all records version, which can be used to calculate disposition dates for any federal records.

Incident Records Calendar

Set at December (12)
Year must be in the format yyyy.
Calculate Date

All Records Calendar

Select a Month
Year must be in the format yyyy.
Enter the number of years the records must be maintained.
Calculate Date

Directions

The IPSC Destruction Date Calendar calculates the disposition date of records.

For incident management records

All incident management records are closed (or "cut off") at the end of the Calendar Year in which the incident occurred.

  • Enter the cut-off or closing year of incident's records in the "Ending Date, Year" box (note:  month is always "12" for December).  Use the form the form yyyy (for example "2016") for year.
  • Choose either permanent or temporary retention from the "Retention Schedule" drop down. This is always 7 years for temporary records (Incident Administrative Files) and 20 years for permanent records (Incident History Files).
  • Click the Calculate Date button to compute the records disposition date. The disposition date is calculated by applying the retention period to the closing date of the records.  The disposition date will always be the first month of the calendar year produced by this calculation.

For the all records calendar

  • Follow the instructions in your agency records schedule to determine the appropriate ending (or "cutoff") month.  For example, many federal records are cut off at the end of the Fiscal Year in which they are closed. 
  • If this is the case, enter September in the “Ending Date, Month” field, and the year the records closed in the “Ending Date, Year” field, using the form YYYY (for example “2016”) for year.
  • Enter the number of years of the retention period for the records specified in your agency's records schedule.
  • Click the Calculate Date button to compute the records disposition date. The disposition date is calculated by applying the retention period to the closing date of the records.  If the records are closed at the end of the Fiscal Year, the disposition date will always be October, the first month of the Fiscal Year produced by this calculation.

NWCG Latest Announcements

NEW! S-390, Introduction to Wildland Fire Behavior Calculations (Blended) Available Now

Date: December 22, 2025
Questions about RT-130? 
Please contact: Fire Behavior Subcommittee

NWCG is excited to announce that the new S-390, Introduction to Wildland Fire Behavior Calculations (Blended) training is now available on the Wildland Fire Learning Portal.

This third course in the series combines online and instructor-led training components aimed at individuals who are involved in planning, managing, and executing wildland fire and prescribed burn operations; who require a thorough understanding of fire behavior calculations to enhance effectiveness and safety. This includes students who require the knowledge and skill necessary to perform the duties of a Type 3 Incident Commander (ICT3), Division/Group Supervisor (DIVS), or Prescribed Fire Burn Boss Type 2 (RXB2).

Students are required to be qualified as any Single Resource Boss position and complete the prerequisite S-290, Intermediate Wildland Fire behavior (Blended) course, before enrolling in S-390.

References:

S-390, Introduction to Wildland Fire Behavior Calculations (Blended)

Wildland Fire Learning Portal

NEW! S-320, Introduction to Incident Management Teams (Blended) Available Now

Date: December 18, 2025
Questions about RT-130? 
Please contact: Incident and Position Standards Committee

NWCG is excited to announce that S-320, Introduction to Incident Management Teams (Blended) is now available on the Wildland Fire Learning Portal!

This blended course combines online learning with instructor-led training, designed for individuals seeking to build leadership skills and gain experience in incident management.

Students are required to complete the prerequisite trainings ICS-100, Introduction to Incident Command System (ICS), ICS-200, Basic ICS for Initial Response, and ICS-700, An Introduction to the National Incident Management System (NIMS) prior to attending S-320.

References:

S-320, Introduction to Incident Management Teams (Blended)

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Date: December 16, 2025
Questions about RT-130? 
Please contact: NWCG Audiovisual Specialist

NWCG is excited to announce the release of the new Ransom Road Fire Module to RT-130, Wildland Fire Safety Training Annual Refresher (WFSTAR).

This module features a firsthand account from Rob Lee, official reports, and animated maps of the Ransom Road Fire which occurred on June 8, 1981, in Florida's Merritt Island National Wildlife Refuge.

The module is available now in NWCG's RT-130, WFSTAR Catalog.

References:

WFSTAR Catalog

Wildland Fire Lessons Learned Center

Call for Nominations: Paul Gleason Lead by Example Award

Date: December 11, 2025
Questions? Please contact:
 Leadership Committee 

Do you know someone working in wildland fire who strives to make positive change and is undeterred by obstacles or setbacks? Now is your chance to give that person the acknowledgment they deserve by nominating them for a Paul Gleason Lead by Example Award.

This award, is presented by the NWCG Leadership Committee to remember Paul Gleason's contributions to the wildland fire community and to recognize individuals or groups that exhibit the same spirit and dedication to leadership – those who lead by example.

Nominations can be submitted via email with an attached Lead by Example Form to BLM_FA_Leadership_Feedback@blm.gov or through the online form. 

Tips for successful nominations and more information can be found on the Lead by Example webpage. All nominations must be submitted by December 31, 2025.

References:

Paul Gleason Lead By Example Award 

Paul Gleason Lead by Example Award Nomination Form 2025 

Leadership Committee