Aircraft Timekeeper Incident Position Description

Aircraft Time Keeper, ATIM

NOTE: This Incident Position Description (IPD) is under development. Learn more about IPDs and other NWCG improvement efforts on our Systems Improvement Page. Please contribute to this effort by providing feedback via the Comment button on this page.

Aircraft Time Keepers are assigned to Airtanker/Fixed-Wing/Single Engine Airtanker (SEAT) bases at a local Unit or District level, and may be ordered at various locations nationally. ATIMs report to the Airtanker Base Manager (ATBM), Fixed-Wing Base Manager (FWBM) or SEAT Manager (SEMG). The ATIM works in the Air Operations functional area.

Prepare and Mobilize

• Ensure individual readiness.
• Gather critical information pertinent to the assignment.
• Travel to and check in at assignment.
• Review Base Operations Plan and obtain briefing from supervisor.

Lead, Supervise, Direct

• Model leadership values and principles. Provide positive influence. Emphasize teamwork.
• Establish and communicate objectives, priorities, work assignments, and performance expectations.
• Identify, analyze, and use relevant situational information to make more informed decisions and take appropriate actions.
• Adjust actions based on changing information and evolving situation awareness. Develop and implement contingency plans. Communicate changing conditions to assigned resources and supervisor.
• Ensure Daily operational objectives and performance standards are met.
• Monitor performance and provide immediate and regular feedback to assigned personnel.

Perform Aircraft Time Keeper-Specific Duties

• Utilize common aircraft base electronic applications
• Verify frequencies daily with supervisor, Geographic Area Coordination Center (GACC), and Incident Action Plan (IAP).
• Assist supervisor in preparing operational briefing materials.
• Check assigned equipment prior to daily operations.
• Utilize Automated Flight Following (AFF).
• Answer the telephone and radio; receive and relay orders for aircraft dispatches.

Communicate and Coordinate

• Obtain daily or more frequent briefings from supervisor.
• Obtain briefing from supervisor on the proper procedures for accurately recording incident aircraft use and cost.
• Obtain information for aircraft assigned to the base. Distribute information (flight/load limits, etc.) to base personnel.
• Relay orders for dispatch of tactical aircraft via the telephone and radio. Relay messages and log calls.
• Establish and maintain positive interpersonal and interagency working relationships.
• Maintain communication links with appropriate incident functions.
• Communicate with aircrews using the base radio for on and off times, frequency changes, or other pertinent information.
• Participate in After Action Reviews (AAR).

Manage Risk

• Review emergency response plans.
• Notify supervisor immediately of any overdue or missing aircraft

Document

• Record on/off times for tactical aircraft.
• Ensure landing/airport use fees are properly documented.
• Ensure retardant use is properly documented.
• Record all timekeeping information for each aircraft.
• Transmit base log information to agency flight use reports for aircraft; relay information from base log to aircraft administrative bases.
• Ensure all records are accurate with correct incident name, number and job/management/project codes.
• Maintain and summarize tactical aircraft use and cost information and relay this information daily to the incident air operations staff upon supervisor approval.
• Complete required agency reports and Aircraft Contract Daily Diary information after each operational period for aircraft and submits to the Contracting Officers Representative (COR).

Demobilize

• Complete demobilization procedures with appropriate agency or incident personnel prior to departure and complete closeout/debriefing.