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Destruction Date Calendar

Notice to Users

We are now offering the Destruct Date Calendar in two versions, including a new simplified version purpose-built for incident management records. We are also continuing to provide an all records version, which can be used to calculate disposition dates for any federal records.

Incident Records Calendar

Set at December (12)
Year must be in the format yyyy.
Calculate Date

All Records Calendar

Select a Month
Year must be in the format yyyy.
Enter the number of years the records must be maintained.
Calculate Date

Directions

The IPSC Destruction Date Calendar calculates the disposition date of records.

For incident management records

All incident management records are closed (or "cut off") at the end of the Calendar Year in which the incident occurred.

  • Enter the cut-off or closing year of incident's records in the "Ending Date, Year" box (note:  month is always "12" for December).  Use the form the form yyyy (for example "2016") for year.
  • Choose either permanent or temporary retention from the "Retention Schedule" drop down. This is always 7 years for temporary records (Incident Administrative Files) and 20 years for permanent records (Incident History Files).
  • Click the Calculate Date button to compute the records disposition date. The disposition date is calculated by applying the retention period to the closing date of the records.  The disposition date will always be the first month of the calendar year produced by this calculation.

For the all records calendar

  • Follow the instructions in your agency records schedule to determine the appropriate ending (or "cutoff") month.  For example, many federal records are cut off at the end of the Fiscal Year in which they are closed. 
  • If this is the case, enter September in the “Ending Date, Month” field, and the year the records closed in the “Ending Date, Year” field, using the form YYYY (for example “2016”) for year.
  • Enter the number of years of the retention period for the records specified in your agency's records schedule.
  • Click the Calculate Date button to compute the records disposition date. The disposition date is calculated by applying the retention period to the closing date of the records.  If the records are closed at the end of the Fiscal Year, the disposition date will always be October, the first month of the Fiscal Year produced by this calculation.

NWCG Latest Announcements

Incident Position Standards and the Next Generation Position Task Books Now Available for UASD, UASM, UASL and UASP

Date: July 31, 2025
Questions?  Please contact:
Interagency Fire Unmanned Aircraft Systems Subcommittee
 

NWCG is excited to announce that Incident Position Standards and the Next Generation Position Task Books are now available for all four Unmanned Aircraft Systems positions:

  • Unmanned Aircraft Systems, Data Specialist (UASD)
  • Unmanned Aircraft Systems, Manager (UASM)
  • Unmanned Aircraft Systems, Module Leader (UASL)
  • Unmanned Aircraft Systems Pilot (UASP)

The Performance Support Packages for these positions were developed as part of the Incident Performance and Training Modernization effort. These resources support trainees, qualified personnel, and evaluators in their respective roles.

Any changes to qualification pathways will take effect with the next update of the NWCG Standards for Wildland Fire Position Qualifications, PMS 310-1, scheduled for January 2026.

References:

NWCG Unmanned Aircraft Systems, Data Specialist Position Page

NWCG Unmanned Aircraft Systems, Manager Position Page

NWCG Unmanned Aircraft Systems, Module Leader Position Page

NWCG Unmanned Aircraft Systems Pilot Position Page

Incident Position Standards and the Next Generation Position Task Books Now Available for RADO and INCM

Date: July 30, 2025
Questions?  Please contact:
Incident Logistics Subcommittee
 

NWCG is excited to announce that Incident Position Standards and the Next Generation Position Task Books are now available for Radio Operator (RADO) and Incident Communications Center Manager (INCM).

The Performance Support Packages for these positions were developed as part of the Incident Performance and Training Modernization effort. These resources support trainees, qualified personnel, and evaluators in their respective roles.

Any changes to qualification pathways will take effect with the next update of the NWCG Standards for Wildland Fire Position Qualifications, PMS 310-1, scheduled for January 2026.

References:

NWCG Radio Operator Position Page

NWCG Incident Communications Center Manager Position Page

ETC Equipment Bulletin: 25-004 NEW Aquatic Invasive Species – Golden Mussels

Date: July 29, 2025
Questions?  Please contact:
Equipment Technology Committee
 

The Equipment Technology Committee (ETC) issued Equipment Bulletin: 25-004, notifying the wildland fire community about a newly discovered invasive species and actions to take if found. Golden mussels, a highly invasive species recently identified in California, pose a significant risk to native ecosystems, infrastructure, and fire equipment. These mussels rapidly colonize hard and soft surfaces, including aquatic plants and fire equipment, clogging pipes, fouling motors, disrupting water systems, and impacting native species.

To help prevent their spread, fire personnel must follow the decontamination procedures outlined in the NWCG Guide to Preventing Aquatic Invasive Species Transport by Wildland Fire Operations, PMS 444. Additionally, report any sightings immediately to your Lead Resource Advisor and include clear, close-up photos and location details.

Read the complete ETC Equipment Bulletin: 25-004 to learn more. 

References:

NWCG Alerts

ETC Equipment Bulletin: 25-004

NWCG Guide to Preventing Aquatic Invasive Species Transport by Wildland Fire Operations, PMS 444

Incident Position Standards and the Next Generation Position Task Books Now Available for ICT5 and FFT1

Date: July 29, 2025
Questions?  Please contact:
Incident Command Subcommittee
Incident Operations Subcommittee

NWCG is excited to announce that Incident Position Standards and the Next Generation Position Task Books are now available for Incident Commander Type 5 (ICT5) and Firefighter Type 1 Squad Boss (FFT1).

The Performance Support Packages for these positions were developed as part of the Incident Performance and Training Modernization effort. These resources support trainees, qualified personnel, and evaluators in their respective roles.

Any changes to qualification pathways will take effect with the next update of the NWCG Standards for Wildland Fire Position Qualifications, PMS 310-1, scheduled for January 2026.

References:

NWCG Incident Commander Type 5 Position Page

NWCG Firefighter Type 1 Squad Boss Position Page