December 4

No. Topic Pg# 1 NWCG: Agenda Review and EIM Topic Introduction 3 2 EB: EIM Key Decision Log 3 3 EB: EIM Communications 3-4 4 EB: EIM Timeline for Implementation 4 5 EB: EIM Agency Purview – Continuation of Prioritization of OAP Exercises 4-5 6 EB: EIM Monthly Update 5 7 Bin Item: Guiding Principles 5 Meeting minutes mirror the topics listed on the Meeting Agenda, but not necessarily the order in which they were discussed at the meeting. Meeting started at 9:00 a.m.   Meeting Location: National Interagency Fire Center in Boise, Idaho Executive Board Members Attending: • Aitor Bidaburu (Chair), U.S. Fire Administration • Bill Kaage, National Park Service • Dan Smith (Vice-Chair), National Association of State Foresters • Frank Guzman, Forest Service • Jeff Arnberger, Bureau of Land Management, Acting for Sean Cross • John Segar, Fish and Wildlife Service • Lyle Carlile, Bureau of Indian Affairs PMU Attending: • Deb Fleming, Training Branch Manager • Elaine Waterbury, Policy, Planning and Management Branch Coordinator • Krysta Shultz, Administrative Assistant • Nikki Saleen, Communications Specialist • Paul Schlobohm, NWCG Manager • Tim Blake, Preparedness Branch Coordinator Others Attending: All Topics • Beth Lund, EIM Pathways Work Unit Co-Lead • Kevin Conn, Fish and Wildlife Service, Operations and Workforce Development Committee Representative • Rod Bloms, Office of Wildland Fire Representative (1) NWCG: AGENDA REVIEW AND EIM TOPIC INTRODUCTION PRESENTER: AITOR BIDABURU (01a) N/A 1) A brief introduction of the agenda and subsequent materials was presented by Aitor Bidaburu to commence the meeting. (2) EB: EVOLVING INCIDENT MANAGEMENT DISCUSSION PRESENTER: EVANS KUO (02a) Key Decision Log Agenda Request (02b) EIM Key Decision Log November 2013 1) A discussion on a proposed Evolving Incident Management (EIM) Key Decision Log was given by Evans Kuo with the following highlights: o Questions, comments, and concerns from field personnel routinely circulate back to the same message which is:  What decisions have been made and finalized by NWCG personnel regarding Evolving Incident Management?  The EIM Key Decision Log is proposed as a way to maintain currency and keep field personnel updated on those decisions. 1) Update the EIM Key Decision Log to address all of the changes recommended by the Executive Board. (Evans Kuo, January 2014). 1) The Executive Board agreed to adopt and use the EIM Key Decision Log with consequential posting to the NWCG website. (3) EB: EIM COMMUNICATION PRESENTER: EVANS KUO (03a) EIM Communications Agenda Request 1) A brief discussion of the business practices of EIM Communications to the field included: a. Identifying materials and items that will help facilitate the progressive communication of EIM to the field. They consist of: i. Formal quarterly newsletter updates (w/signatures) ii. Develop a series of Frequently Asked Questions (FAQs) for the website iii. Standardize talking points iv. Create a power point presentation or a briefing paper for meeting interactions b. Options involving the FS and NIFC External Affairs to supplement NWCG PMU support to EIM for communications. 2) Look toward the future and consider how NWCG will maintain EIM communications with field personnel concentrating on the “what and how” of EIM. 1) The Executive Board will provide Evans Kuo with monthly updates of scheduled meeting dates in preparation for EIM presentations (Executive Board, Monthly 2014). (4) EB: EIM TIMELINE FOR IMPLEMENTATION PRESENTER: EVANS KUO (04a) EIM Timeline Agenda Request (04b) Work Unit Estimated Timeline 1) EIM Timeline discussion focused on the original projections of the EIM Implementation Plan and that many of the projections will be extended 6 months to 1-year. 2) To date, a “soft target” for completion has been set for 2016. a. Individual working groups will report with realistic expectations on completion dates. b. Maintain a quarterly review of the timeline and keep the field updated. 1) Update the EIM Timeline and post to the NWCG EIM Website. (Evans Kuo, January 2014). (5) EIM AGENCY PURVIEW -- CONTINUATION OF PRIORITIZATION OF OAP EXERCISES PRESENTER: FRANK GUZMAN AND NIKKI SALEEN (05a) EIM OAP Matrix Agenda Request (05b) Survey Results Grouped By Quadrants (05c) OAP Priority Ranking 1) A brief synopsis of the EIM Overarching Principles Priority Matrix was presented at the meeting. Discussion points included: a. Executive Board directors gave an update on progress with EIM Agency Purview Briefings with the following results: i. BIA, FWS: Good with no problems. ii. BLM: Unknown, Sean Cross to brief the week of Dec. 9, 2013. iii. NPS: Final briefing to take place week of Dec. 9, 2013. Some questions related to All-Hazard incidents. iv. USFS: Good, briefing to Regional Fire Directors to take place week of Dec. 9, 2013 v. NASF: Continue work with NASF Fire Committee and NASF Regional Groups. vi. FEMA: Good, recognizes that the wildland fire community is proactive in meeting NIMS compliance. Key intersections are happening where applicable (i.e. NRF/NIMS) b. The most advantageous group to conduct the work of EIM Agency Purview (i.e. Executive Board, Fire Management Board, Combination of Both, etc.) 2) Executive Board members recognized the need for an additional Agency Purview Meeting. a. Meeting Date: January 16, 2014 b. Meeting Time: 0800-1200pm c. Meeting Location: TBD (6) EIM MONTHLY UPDATE PRESENTER: EVANS KUO (06a) EIM Monthly Update Agenda Request (06b) EIM Nov 2013 Monthly Update= 1) A brief discussion enabled Evans Kuo to provide a verbal update of accomplishments, work unit activities, and an outlook toward the month ahead. (7) BIN ITEM: GUIDING PRINCIPLES PRESENTER: AITOR BIDABURU N/A 1) A brief discussion of EIM Guiding Principles provided the substance and background necessary to identify appropriate sideboards which included: a. Provide national oversight to incident management teams to maintain currency. b. National Interagency Coordination Center (NICC) and the Geographic Area Coordination Centers (GACCs) to assist in mobilization of the National IMTs. c. Set National IMT draw down levels for each Geographic Area. 1) The Executive Board agreed to support the direction of the EIM Guiding Principles.