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Aircraft Coordinator - National and GACC

Position Description

Introduction

This position performs an emergency support and coordination function that is mobilized at National Planning Level 3, or as activity warrants, to support the National Interagency Coordinating Committee. It may also be activated to support individual Geographic Area Coordinating Centers as necessary, and work with interagency partners and vendors to meet incident, area, and national aviation needs.

Duties

  • Utilizes specialized knowledge to coordinate and assist in interagency mobilization to fill resource orders for aircraft assignments, as well as locating and filling overhead resource orders.
  • Develops staffing schedules for pilots and aircraft, tracks pilots’ mandatory days off, monitors aircraft availability, monitors pilot flight and duty limitations, and use of the Automatic Flight Following throughout the day to anticipate areas of need.
  • Attends daily briefings and participates in daily conference calls to make strategic planning recommendations on the most efficient use of aviation resources.
  • Serves as a primary point of contact and subject matter expert for aviation dispatch related questions.
  • During the off-season, may be called upon to serve on various aviation committees, as well as cadre for some aviation related courses.

Position Knowledge and/or Requirements

  • Thorough, extensive, specialized knowledge of all phases of interagency air operations relative to wildland fire suppression.
  • Extensive knowledge of aircraft safety.
  • Knowledge of governing policies, regulations, procedures and practices.

Supervisory Controls

  • Both national aviation management and the National Interagency Coordination Center Manager may supervise this position. The supervisor makes assignments by defining objectives, priorities and deadlines.
  • The incumbent, being self-motivated and self-directed, independently plans the manner in which assignments are to be carried out, and handles problems and deviations in accordance with policies and accepted practices.
  • Completed work is usually evaluated for technical soundness, appropriateness, and conformity to policy and requirements. The methods used by the incumbent to arrive at the end results are not usually reviewed.

Guidelines

  • Numerous guidelines are available, but have gaps in specificity.
  • The number and similarity of guidelines and work situations require the incumbent to use seasoned judgment in locating and selecting the most appropriate guidelines and adapt them to specific cases.

Complexity

  • The work is characterized by the performance of a wide variety of duties that involve different and unrelated practices and methods. Some duties involve formulating recommendations and proposed solutions to aviation related problems and issues.
  • Formulating such recommendations and proposals require the incumbent to analyze the phases or issues in each assignment, and develop the chosen course of action by selecting from many alternatives.
  • The work involves conditions and elements that must be identified and analyzed to discern interrelationships.

Scope and Effect

  • The purpose of the work is to provide a comprehensive approach for the most effective utilization of firefighting aircraft. Through information provided by personal contacts with vendors, pilots, and aviation managers, along with the Resource Ordering Status System (ROSS), the incumbent determines and shares the status of the fleet with Area Coordination Centers as well as agency aviation officials nationwide. Through daily electronic status forms, the incumbent provides accurate and current preparedness data, thus allowing for more timely responses to incidents.
  • The objective of this work is to achieve cost effective and timely decision making.

Personal Contacts

  • Contacts are national, regional, and local in scope and include center managers, dispatchers, aviation managers, air operations fire personnel, vendors, and pilots.

Purpose of Contacts

  • Makes recommendations and presents proposed solutions to problems related to making the most effective utilization of the national aircraft fleet.
  • Facilitates the mobilization of pilots and aircraft to fill outstanding aviation resource orders.
  • Shares information.
  • Collects information on availability of support personnel and individual aircraft managers.

Physical Demands

  • Duties primarily involve office type work with occasional field activity. Work is characterized primarily by light physical exertion.

Work Environment

  • The environment involves everyday risks or discomforts that require normal safety precautions typical of office type work.

NWCG Latest Announcements

Updated! L-280, Followership to Leadership (Instructor-led) Course

Date: October 3, 2024
Questions? Please contact:
Leadership Committee

NWCG is pleased to announce the updated L-280, Followership to Leadership (Instructor-led) course is now available. L-280 is intended for operational personnel at the Firefighter Type 1 level, and for individuals pursuing Leadership Level 2, New Leader. 

This instructor-led course is a primer on leadership and the second formal course in the Wildland Fire Leadership Development Program. It helps emerging leaders build the confidence, skills, and mindset needed to lead effectively in high-risk environments. 

For more information about leadership development and available courses, visit the Leadership Committee Web Portal.

References:

L-280, Followership to Leadership (Instructor-led)

Wildland Fire Leadership Development Program

Wildland Fire Learning Portal

Equipment Advisory 25-01: Pre-2006 Fire Shelter Degradation and Discontinuation of Use

Date: Sept 26, 2025
Questions? Please contact:
Equipment Technology Committee 

The Equipment Technology Committee (ETC) has released Equipment Advisory 25-01: Pre-2006 Fire Shelter Degradation and Discontinuation of Use. This advisory recommends all pre-2006 fire shelters should be removed from service by January 1, 2026.

This advisory recommends firefighters and fire managers to:

  • Inspect fire shelters immediately
  • Replace and destroy any pre-2006 shelters (identified by white or pink insert label)
  • Order replacements as needed

For further details, please refer to the complete advisory. 

References:

Equipment Advisory 25-01: Pre-2006 Fire Shelter Degradation and Discontinuation of Use

NWCG Fire Inspection Flowchart, PMS 411-1

NWCG Alerts

NEW! S-219, Firing Operations (Blended) Now Available

Date: Sept 11, 2025
Questions? Please contact:
Fuels Management Committee 

The S-219, Firing Operations (Blended) course is now available on the Wildland Fire Learning Portal. Developed through the Incident Performance and Training Modernization (IPTM) effort, this training supports individuals working towards Firing Boss, Single Resource (FIRB) incident qualifications.

This blended course combines online and instructor-led training to provide students with the knowledge and skills required to perform the duties of the FIRB, as described in the NWCG Incident Position Standards for Firing Boss, Single Resource, PMS 350-105.

Any changes to qualification pathways will take effect with the next update of the NWCG Standards for Wildland Fire Position Qualifications, PMS 310-1, scheduled for January 2026.

References:

S-219, Firing Operations (Blended)

NWCG Firing Boss, Single Resource Position Page

Wildland Fire Learning Portal

NWCG Committees Observe Suicide Prevention Awareness Week: September 7-13, 2025

Date: Sep 5, 2025
Questions? Please contact:
Mental Health Subcommittee

The NWCG Mental Health Subcommittee (MHSC) and Risk Management Committee (RMC) recognize the unique challenges and demands faced by the wildland fire community. The MHSC and RMC know that we are all stronger together and believe in fostering a culture of support, understanding, and resilience.

Suicide Prevention Awareness encourages us to actively connect with and support each other. For more information that could make a difference for yourself or someone else please review the materials and resources provided for the 2025 Suicide Prevention Awareness Week.

References:

2025 Suicide Prevention Awareness Week Materials and Resources