Aircraft Timekeeper

ATIM Incident Position Description

Aircraft Timekeepers (ATIM) are assigned to Airtanker/Fixed-Wing/Single Engine Airtanker (SEAT) bases at a local Unit or District level, and may be ordered at various locations nationally. ATIMs report to the Airtanker Base Manager (ATBM), Fixed-Wing Base Manager (FWBM) or SEAT Manager (SEMG). The ATIM works in the Air Operations functional area.

Prepare and Mobilize

• Ensure individual readiness.
• Gather critical information pertinent to the assignment.
• Travel to and check in at assignment.
• Review Base Operations Plan and obtain briefing from supervisor.

Supervise and Direct Work Assignments

• Establish and communicate objectives, priorities, work assignments, and performance expectations.
• Identify, analyze, and use relevant situational information to make more informed decisions and take appropriate actions.
• Adjust actions based on changing information and evolving situation awareness. Develop and implement contingency plans. Communicate changing conditions to assigned resources and supervisor.
• Ensure Daily operational objectives and performance standards are met.
• Monitor performance and provide immediate and regular feedback to assigned personnel.

Perform Aircraft Timekeeper-Specific Duties

• Utilize common aircraft base electronic applications
• Verify frequencies daily with supervisor, Geographic Area Coordination Center (GACC), and Incident Action Plan (IAP).
• Assist supervisor in preparing operational briefing materials.
• Check assigned equipment prior to daily operations.
• Utilize Automated Flight Following (AFF).
• Answer the telephone and radio; receive and relay orders for aircraft dispatches.

Communicate and Coordinate

• Obtain daily or more frequent briefings from supervisor.
• Obtain briefing from supervisor on the proper procedures for accurately recording incident aircraft use and cost.
• Obtain information for aircraft assigned to the base. Distribute information (flight/load limits, etc.) to base personnel.
• Relay orders for dispatch of tactical aircraft via the telephone and radio. Relay messages and log calls.
• Establish and maintain positive interpersonal and interagency working relationships.
• Maintain communication links with appropriate incident functions.
• Communicate with aircrews using the base radio for on and off times, frequency changes, or other pertinent information.
• Participate in After Action Reviews (AAR).

Manage Risk

• Review emergency response plans.
• Notify supervisor immediately of any overdue or missing aircraft

Document

• Record on/off times for tactical aircraft.
• Ensure landing/airport use fees are properly documented.
• Ensure retardant use is properly documented.
• Crew Time Report (CTR), SF-261 (Watch: How to correctly fill out a CTR)
• Record all timekeeping information for each aircraft.
• Transmit base log information to agency flight use reports for aircraft; relay information from base log to aircraft administrative bases.
• Ensure all records are accurate with correct incident name, number and job/management/project codes.
• Maintain and summarize tactical aircraft use and cost information and relay this information daily to the incident air operations staff upon supervisor approval.
• Complete required agency reports and Aircraft Contract Daily Diary information after each operational period for aircraft and submits to the Contracting Officers Representative (COR).

Demobilize

• Complete demobilization procedures with appropriate agency or incident personnel prior to departure and complete closeout/debriefing.

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